About Meeting Cost Calculator

Our Mission

We built Meeting Cost Calculator to help organizations understand the true financial impact of their meetings. In an era where professionals spend an average of 23 hours per week in meetings, understanding these costs is crucial for making informed decisions about how teams spend their time.

Why We Built This

Meetings are often scheduled without consideration of their true cost. A "quick 30-minute sync" with 8 people can easily cost \$200-400 when you factor in salaries and overhead. Multiply that by weekly occurrences, and you're looking at \$10,000-20,000 per year for a single recurring meeting.

By making these costs visible, we hope to encourage:

• More thoughtful meeting scheduling
• Better consideration of who truly needs to attend
• Shorter, more focused meetings
• Greater use of asynchronous communication when appropriate

How It Works

Our calculator uses a simple but effective formula:

1. We calculate each attendee's hourly rate from their annual salary
2. We apply an overhead multiplier (1.4x by default) to account for benefits, taxes, and operational costs
3. We multiply by the number of attendees and meeting duration
4. For recurring meetings, we project weekly, monthly, and yearly costs

Privacy First

All calculations happen entirely in your browser. We never see, store, or transmit the salary or meeting information you enter. Your data stays on your device.

Free Forever

Meeting Cost Calculator is free to use with no signup required. We believe tools that help organizations work more efficiently should be accessible to everyone.

Feedback

We're always looking to improve. If you have suggestions for features or improvements, we'd love to hear from you.